City Clerk

the CITY clerk's office is open for in-person services at 212 Canco Road

 at this time.

For birth, death, and marriage certificates, plus dog licenses and elections and voting info, the Clerk's Office is serving walk-ins. Walk-ins are accepted for death certificates from January 2011 - present; birth certificates from September 1995 - present; and marriage certificates from January 2017 - present. Any requests for certified copies prior to those dates will need to be requested through the mail. Marriage licenses, ceremonies, and dog licenses can be done at the Canco Road location. 

In Portland, in-person voting will take place at your regular polling location. These locations will be open from 7:00 AM until 8:00 PM. 

Voters may cast an absentee ballot instead of voting in person. To minimize interaction with
others during this public health pandemic (COVID-19), some voters may prefer voting by
absentee ballot. Casting an absentee ballot is convenient and secure. 

Absentee ballots may be requested in writing, by phone, online, or in person up to and including
the day of the election, without specifying a reason. However, if you are asking to receive your
ballot by mail, please request it early enough to allow for postal mail delivery time – both to
receive it and return it (2-5 days each way).

  •  Absentee ballot requests are being accepted right now. Printed ballots will be available by mid-June, and we will issue your ballot as soon as possible after that date.
  • Ballots must be returned to the municipal clerk no later than 8:00 PM on Election Day.

For additional information go to:

Visit Elections & Voting for more information. 

Polls open at 7:00 AM and close at 8:00 PM on Election Day. All polling places are ADA compliant. You can register to vote at your polling location on Election Day. 

The Department of City Clerk has three major functions:

Elections, Vital Records, and Custodian of the City Council Minutes. 

The following services are provided:

Filing and Issuance of a Birth, Death, Marriage 

Dog Licenses/tags

Voter Registration and Election Information

Hunting/Fishing Licenses

Notary and Dedimus Services

Performing Marriages


The City Clerk's Office does not handle tax payments or auto registration and excise payments. For Tax Payments/Auto Registration, please visit: Treasury Office
Room 102  
Portland, ME 04101
Ph: 207-874-8490
Fx: 866-765-2051

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